Give revenue records their context.
Show how the vehicle actually earns its income, including the costs and interruptions.
Explain how your business works.
A vehicle may earn revenue by the mile, by the trip, by the hour, or through reserved service. The records should reflect that business model.
Use source records such as dispatch logs, invoices, booking history, or rate sheets. Label the period each record covers.
Include the relevant costs.
Revenue is one part of the economic picture. Keep operating costs and substitute arrangements available for review, and distinguish recurring expenses from costs tied to a particular trip.
Do not treat gross receipts as a finished loss calculation. The appropriate analysis depends on the circumstances and the available records.
Make unusual periods visible.
Note seasonal patterns, preplanned maintenance, schedule changes, or other interruptions that help explain the records. Clear context makes a summary more useful.
Bill can review the documents and discuss what additional support may be needed. Keep summaries traceable to their source files.
General preparation information, not legal advice. Bill Cook is a consultant, not an attorney.
